7 Best Regulatory Software Solutions for 2025 (Based on Industry)

Regulatory compliance is probably one of the biggest challenges businesses face today. If you fail to meet compliance requirements, you may face legal penalties, operational disruptions, and even financial repercussions.

Manually tracking compliance efforts is no longer practical. Regulatory software solutions help you maintain compliance, manage risk assessments, and ensure business continuity through a digital and, often, automated platform.

This article covers the seven best regulatory software solutions by industry. Whether you operate in food services, healthcare, or finance, you'll find a specific platform that meets your specific requirements.

But before jumping into the top picks, let's first define compliance software and its importance.

What is Regulatory Compliance Software?

Regulatory compliance software is a digital tool that helps operators manage legal and industry-specific requirements. It can track regulatory obligations and align your compliance program with current laws.

This software usually provides a centralized system to organize documents, monitor federal or state regulations, and conduct audits in one platform.

Instead of manually keeping up with changing laws, you can rely on regulatory compliance tracking software to flag updates and guide necessary actions. You can also use this tool to reduce paperwork and maintain efficient compliance management.

Why Do You Need Regulatory Software?

Keeping up with compliance rules is not easy. Laws change, documentation piles up, and a single mistake can lead to penalties.

Regulatory software helps you stay on top of legal obligations without wasting time or resources. Here's why it matters:

Minimize Legal and Financial Risks

One of the main reasons to use regulatory software is to avoid legal and financial complications due to non-compliance.

If you fail to follow strict industry standards, your business can be penalized. In worse cases, you can even lose your license to operate.

Regulatory compliance software facilitates risk management by providing real-time monitoring, automated alerts, and risk assessment tools. This allows you to track compliance and identify risks before they impact your business.

Streamline Regulatory Compliance Processes

Do you still rely on manual paperwork or outdated spreadsheets to manage regulatory compliance? If yes, you're wasting countless hours and merely increasing the chances of human errors.

Regulatory bodies are strict. A single missed deadline or incomplete report can quickly result in penalties.

When you invest in regulatory management software, you can eliminate paperwork and significantly reduce manual intervention. You can take advantage of compliance tools, which can set automated reminders for regulatory deadlines and generate pre-filled reports for you.

You can focus on business-critical tasks rather than worrying about lost or incomplete documents.

Stay Updated with Changing Regulations

Compliance laws are always changing. Failure to stay current can lead to unintentional violations.

However, you probably don't have time to keep up with all these changes. Even when you do have a free period, manually tracking hundreds of pages of regulatory updates is impractical.

The software simplifies the regulatory change management process by automatically scanning, identifying, and applying updates to internal policies. It can also provide instant alerts when a new law affects your industry.

Improve Risk Assessments

If you're like other businesses, you probably don’t realize you are at risk until a compliance violation happens. By that point, the damage has already been done.

Poor risk management can lead to data breaches, safety hazards, or financial fraud.

Regulatory software helps you identify weak spots before they become problems. It provides automated risk scoring, incident tracking, and real-time data analysis. This allows you to take preventive action instead of responding to compliance failures after they occur.

Centralize Compliance Data

Storing compliance records in multiple places increases the chances of losing important documents. You may fail audits due to this missing data.

You'll also find it difficult to prove adherence to regulations if you have disorganized storage.

Regulatory software can centralize all policies, audit records, and reports. It allows you to quickly access relevant information from one secure platform.

Top 7 Regulatory Compliance Software Solutions by Industry

Here's the breakdown of the best regulatory software solutions depending on the industry:

1. MyFieldAudits for assisted living communities and food services
2. Ethico for healthcare organizations
3. Fenergo for financial institutions
4. Sprinto for cybersecurity and tech companies
5. SALUS for construction firms
6. Assent for manufacturers
7. AssurX for energy and utility companies

Let's take a closer look at their features, pros, and cons below:

1. MyFieldAudits for Assisted Living Communities and Food Services

MyFieldAudits offers a powerful suite of tools to help you achieve senior living regulatory compliance and meet food safety standards efficiently.

It includes real-time dashboards and a user-friendly interface that make it easy to stay on top of your regulatory obligations.

MyFieldAudits also provides access to customizable forms with an option to upload pictures and videos for guidance.

Plus, progress can seamlessly sync across devices. It doesn't matter if audits and inspections happen on your iPhone, Android tablet, or the web via laptop. The platform ensures that your team can pick up tasks from another colleague without delay.

What sets MyFieldAudits apart is that they are more than just another 'do-it-yourself' software provider. They are backed by hands-on consulting expertise.

Industry experts from MyFieldAudits will help you build tailored Quality Assurance programs, configure the software, and even train your team. This allows you to focus on capturing the critical data that drives operational excellence.

Key Features:

• Advanced platform: It allows you to visually track compliance and completion through real-time dashboards. It also includes data capture tools, scheduling tools, and corrective actions for efficient audit management.
• Customized solutions: Experts behind MyFieldAudits will communicate closely with you to identify KPIs and important metrics and KPIs. This gives you inspection forms tailored to every department.
• Dedicated support: The team offers extensive support, from software configuration to team training. This allows you to capture accurate, consistent, and actionable data.
• Enterprise-level focus: MyFieldAudits specifically caters to medium to large organizations, not individuals or those seeking off-the-shelf solutions.

Pros: MyFieldAudits simply doesn’t give you access to regulatory software solutions and call it a day. They are dedicated partners that can track your organization's regulatory compliance, create your inspection strategy, and train your team.

Book a discovery call today to get started! Or you can watch this product overview to learn how MyFieldAudits can benefit your assisted living communities or food service operations.

2. Ethico for Healthcare Organizations

Ethico is a governance, risk, and compliance (EHS) software built with healthcare organizations in mind. It helps you manage compliance, reduce risks, and improve patient safety through the ECOSystem platform.

This system offers automated compliance reporting, advanced data analytics, real-time screening, and proactive alerts.

It can also track healthcare regulations to help your healthcare business avoid HIPAA violations and costly penalties.

Plus, Ethico includes an anonymous reporting hotline that encourages employees to report misconduct without fear. This enables you to resolve cases before they affect your regulatory status and patient's safety.

Key Features:

• Compliance monitoring: It tracks changes in laws like HIPAA, OSHA, and Medicare fraud regulations.
• AI-powered screening: Ethico uses artificial intelligence to identify risks and compliance issues in employee and vendor records.
• Hotline and case management: It allows employees to raise concerns anonymously and track investigations.
• Training programs: These ensure medical staff stays updated on compliance requirements through automated training.

Pros: Customer support is responsive and helpful.

Cons: The reporting features can be difficult to use. They can also be limiting in terms of the data you can capture unless you manually enter details.

3. Fenergo for Financial Institutions

Fenergo offers an extensive client lifecycle management (CLM) solution tailored for financial institutions. It simplifies client onboarding, ensures compliance with global regulations, and improves operational efficiency.

It also provides real-time regulatory insights to help you comply with global regulatory frameworks in the finance industry. These include the Foreign Account Tax Compliance Act (FATCA) and Common Reporting Standard (CRS) for tax purposes, among others.

Plus, the platform automates Know Your Customer (KYC) processes. It can track both local and global KYC due diligence requirements to minimize risks.

Key Features:

• Regulatory rules engine: It helps you comply with global financial regulations like FATCA, MiFID II, and GDPR.
• Client lifecycle management: Fenergo centralizes customer data for seamless onboarding, regulatory reporting, and risk management.
• Workflow automation: It reduces manual work by automatically verifying customer identity and monitoring transactions.
• Risk-based client scoring: It can identify high-risk clients and provide automated alerts for potential compliance violations.

Pros: It has extensive capabilities that go beyond regulatory compliance.

Cons: Setting up Fenergo can be complex, which takes up a lot of your time.

4. Sprinto for Cybersecurity and Tech Companies

Sprinto is a security compliance management software solution for cybersecurity and tech companies. It helps scaling organizations achieve and maintain compliance with various frameworks, such as SOC 2, ISO, and NIST.

By integrating with a company's tech stack, Sprinto automates evidence collection, monitors security controls, and simplifies the audit process. This ensures that operators can uphold robust security postures while reducing the manual effort typically associated with compliance management.

It even offers security and privacy training materials for employees. These help tech companies achieve organization-wide alignment.

Key Features:

• Framework mapping: Sprinto supports multiple compliance standards in a single dashboard.
• Automated compliance: It reduces manual tasks by automating security checks, reporting, and evidence collection.
• Real-time security monitoring: It continuously tracks compliance gaps and security threats across cloud environments.
• Built-in compliance training modules: These allow cybersecurity and tech companies to maintain compliance across the board.

Pros: Sprinto is easy to use, which makes compliance management straightforward.

Cons: The platform occasionally faces bug and integration issues, which can affect workflows and productivity.

5. SALUS for Construction Firms

SALUS is a safety management platform designed specifically for the construction industry. It replaces traditional paper-based systems with mobile-friendly digital solutions.

It provides access to online forms that make it possible to conduct safety audits from the office or on the site. This helps construction firms pass inspections and maintain regulatory compliance.

SALUS also has a built-in asset management system. It allows firms to track equipment and schedule routine maintenance to prevent safety issues.

Plus, it can handle corrective actions with ease by giving real-time updates and generating audit trails. These allow operators to respond to safety risks and assign corrective tasks before compliance offices flag them for non-compliance.

Key Features:

• Digital safety forms: SELUS converts paper-based inspections, incident reports, and compliance checklists into digital records.
• Asset management: It monitors the status, inspection history, and compliance of construction equipment.
• Real-time notifications: These alert construction firms to hazard reports, equipment failures, or compliance gaps.
• Audit trails: It digitally documents regular workflow for a detailed and accessible history of corrective actions.

Pros: SALUS offers a unified view of operations, making it easy to track regulatory compliance.

Cons: Although SALUS offers a mobile inspection app, it lacks features that are available on the desktop solution.

6. Assent for Manufacturers

Assent offers a supply chain sustainability management platform for manufacturers. It has solutions for product compliance, environmental, social, and governance (ESG) reporting, and trade compliance.

Its product compliance platform offers real-time visibility into compliance processes. It also includes built-in frameworks to help manufacturing businesses pass PFAS, REACH, SCIP, and other regulatory standards.

Meanwhile, the trade compliance solution allows exporters to track custom codes for products. It can even provide deep insights into the supply chain to mitigate risks.

Key Features:

• Product compliance management: Assent tracks and ensures compliance with global regulations like REACH, RoHS, and TSCA.
• Supply chain data collection: Assent automates the gathering of compliance data from suppliers.
• Risk reporting: It identifies potential compliance risks and generates detailed reports.
• Regulatory change monitoring: It can alert manufacturing businesses when new regulations impact their supply chain.

Pros: Assent offers a complete view of the supply chain and provides built-in templates for different regulatory standards.

Cons: Assent might be too expensive to deploy for small and medium organizations.

7. AssurX for Energy and Utility Companies

AssurX is a compliance management platform tailored for the energy and utility sector. It helps you manage operations, identify risks, and demonstrate compliance across all key functions.

By automating workflows, AssurX connects compliance and risk data. This allows you to organize, track, and manage regulatory challenges without extensive manual oversight.

The platform is also easy to integrate seamlessly to address various energy industry regulations, including regional and state requirements.

Key Features:

• Energy compliance tracking: AssurX automates compliance management for NERC, FERC, and regional energy regulations.
• Workflow automation: It can automatically organize documentation, track approvals, and apply corrective actions.
• Risk management: It identifies and tracks operational risks to prevent regulatory violations.
• Automated audit reporting: It can generate detailed compliance reports for audits and regulatory inspections.

Pros: AssurX offers a flexible solution, which makes it easy to tailor to a specific use case.

Cons: The platform can be complicated to implement and configure due to its high customizability.

Tips for Choosing the Right Regulatory Software Solution

Can't decide which regulatory software tool to choose? You can follow the steps below to help you make an informed decision:

Identify Your Industry-Specific Compliance Requirements

Different industries follow varying regulations. Food operators and restaurants should pass HACCP standards. Meanwhile, healthcare businesses need to achieve HIPAA compliance.

Choose software that aligns with your industry’s legal requirements to avoid compliance risks.

Assess Scalability and Customization Options

Your business will grow, and compliance needs will evolve.

Make sure the regulatory platform scales with your company and allows customization for policies, workflows, and reporting. Avoid rigid solutions that won’t adapt to regulatory updates.

Analyze Compliance Reporting Capabilities

Choose regulatory software with automated reporting, audit trails, and real-time dashboards. These features help you track compliance status and generate audit-ready documents quickly.

Consider Ease of Implementation and Use

Regulatory compliance is already complicated as it is. You should invest in a software solution that doesn't further complicate things.

Look for a user-friendly interface, easy onboarding, and seamless integration with your existing business systems. These can increase adoption rates and improve efficiency across the board.

Evaluate Customer Support and Training Services

Reliable customer support and training resources help you navigate legal changes and get the most out of the software.

Select vendor providers that offer responsive support, knowledge bases, and training materials. Better yet, choose integrated partners like MyFieldAudits that handle the heavy lifting—configuration, compliance tracking, and training—for your company. 

This allows you to focus on other business-critical tasks.

Achieve Regulatory Excellence with MyFieldAudits

Regulatory compliance doesn’t have to be a burden. MyFieldAudits helps businesses—especially those in the assisted living sector or food services—simplify inspections, track compliance, and maintain quality standards with ease.

Unlike generic regulatory solutions, MyFieldAudits works as a dedicated partner. It provides customized Quality Assurance programs, software configuration services, and expert training.

With MyFieldAudits, organizations can have peace of mind knowing that inspections are fully managed and compliance is under control.

Schedule a demo to get started today! Or watch how MyFieldAudits works through this product overview video.

You can also call MyFieldAudits at (844) 344-7265 for further information.

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FAQs About Regulatory Software Solutions

What is regulatory software?

Regulatory software is a digital tool that helps businesses track, manage, and comply with industry regulations. It automates audits and generates compliance reports to ensure companies follow legal requirements.

What do GL solutions do?

GL (governance and legal) solutions allow businesses to manage corporate governance, legal obligations, and compliance risks with ease. They can simplify contract management, regulatory reporting, and internal policies.

Which software is used in regulatory affairs?

Regulatory affairs software is commonly used in industries like pharmaceuticals, healthcare, and finance. It can help organizations manage compliance with laws such as FDA regulations and HIPAA.

What is the best software for compliance?

The best compliance software depends on industry needs, company size, and regulatory requirements. Some top solutions include:

• MyFieldAudits for food services and assisted living compliance.
• Ethico for healthcare regulations and risk management.
• Fenergo for financial institutions needing KYC and AML compliance.
• Sprinto for cybersecurity and cloud compliance.
• SALUS for construction firms that need to ensure employee safety.
• Assent for manufacturers tracking supply chain regulations and ESG compliance.
• AssurX for energy and utility companies managing operational risks.

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